Contacting Members of Parliament
Who to Contact
This depends on whether the matter concerns Federal or State/Territory or Local Government responsibilities or laws. If you’re unsure, a phone call to your local (Federal or State) MP’s office is probably a good first step.
Federal (Commonwealth) Parliament
For a list of Senators from your State or Territory, see the Parliament House Senator search page.
Ministers and Shadow Ministers
Current lists of Ministers and Shadow Ministers and their portfolio responsibilities are available on the Parliament House website.
Both the House and Senate operate Committees across a variety of topic areas, as well as Joint Committees (with members from both houses), some of which are administered by the House, and some by the Senate. See the following links for full details:
There are certain periods during which Committees will accept submissions from the public, on active Inquiries they are conducting. These submission periods are often short and announced with little or no lead time. EFA’s Policy and Research Team regularly drafts submissions to such inquiries. If you’re interested in becoming involved in this work, you can apply to join this team (membership is open to all EFA members). Please see our Functional Teams page for more details.
If you’re particularly interested in one specific issue and have expertise in that area, please contact us as the Policy and Research Team is always open to working with subject matter experts on specific submissions.
For certain major inquiries, we will publish a guide to assist individuals to draft their own submissions. When this occurs, this will be promoted on our home page.
State and Territory Parliaments
While the majority of the issues EFA is focused on are determined at the Federal level, we do from time to time provide submissions to State and Territory Parliamentary inquiries. Contact details for your local State or Territory MP or upper house members (note that QLD and the territories do not have upper houses), are available at the following links:
Face to face meeting
If you can arrange one, an in-person meeting with your representative and/or a relevant member of their staff is likely to be the most effective method of contact. A meeting usually needs to be arranged at least a week (and often more) in advance. Unless you’re in Canberra, your best option is to try to arrange a meeting outside Parliamentary sitting periods. See when Parliament is sitting at the Parliament House Events Calendar.
Phone calls to your representative’s office (local electorate office or Parliament House office) can also be effective, particularly in terms of expressing an opinion on a topical issue.
Letters (and even faxes) remain relatively effective methods for contacting Parliamentarians and will likely generate a written response, though this can take weeks if not months in some cases.
When writing to Members of Parliament, please refer to ‘How to address senators and members‘.
Contacting Parliamentarians by email is a fast but not necessarily always effective method of contact. Many Parliamentary offices now get such high volumes of email that it is impossible for them to answer them all.
Email and Letter
An effective approach that will greatly increase your chances of receiving a response is to send both an email and a hard copy letter by post. If you are contacting a Minister, this is particularly recommended, and you should also send a copy to the corresponding Shadow Minister, ensuring that you note this in the address portion of your letter. Letting the Minister’s office know that their opponent has also received a copy will ensure it gets appropriately prioritised. This also gives you the opportunity to approach the Shadow’s office if you get no response from the Minister’s office.
Tips for contacting Members of Parliament
The following tips will help to make any contact you attempt more effective:
Include your name and address: politicians are likely to pay most attention to people who live in their electorate.
Keep it brief: no longer than about one page (or equivalent for email) and keep to one issue only. Be as concise as possible.
Use your own words, not someone else’s: original letters are more effective than a form letters/emails sent by dozens of people. Even if your writing skills are not the best, a letter written in your own words will carry much more weight than regurgitating what some else said.
State the topic clearly: include a subject line. If it is about a specific piece of legislation (an Act) or a proposed law (a Bill), state the full name of the Act or Bill in the subject line, or at least in the first paragraph.
Start with a clear statement of purpose: For example:
- “I am writing to urge your support for / opposition to…”
- “I am writing to ask you to support / oppose …”
Focus on three important points: choose the three points that are most likely to be persuasive in gaining support for your position and flesh them out. This is more effective than attempting to address numerous points in a letter.
Ask for concrete action: for example, in relation to a proposed law (a Bill), ask them to raise the matter in their party room and seek to have their party oppose the Bill.
Ask for a response to your letter: while the response will usually be a form letter, written and authorised by their political party, you will know you have had an impact on their office. Party politics in Australia are such that few elected politicians are likely to tell you whether or not they personally share your views/position. However, a well-written letter can be instrumental in prompting them to take action behind the public scenes to inform and potentially change their political party’s position.
Personalise your letter: when possible, include a personal story and/or information on how the issue affects you, your family, your business, or people around you. This can help your representative understand your position and can be very persuasive as he/she forms a position on an issue. The more personal your letter, the more impact it is likely to have.
Personalise your relationship: if you have ever voted for the representative, or contributed time or money to their election campaign, or have met them, etc, say so. The closer your representative feels to you, the more effective your letter is likely to be.
Be polite: be courteous, but don’t be afraid to take a firm position. While your representative’s job is to represent you, remember that politicians and their staff are people too. Threats, hostile remarks and rude/offensive language are among the fastest ways to alienate people who could otherwise decide to support your position in light of rational and reasoned argument. Avoid creating enemies.
Thanks is as important as criticism: Politicians and political parties need to be able to tell the ‘other side’ that they have been inundated with calls and letters supporting their position. Write thank you letters to politicians/parties that you know support your position. This will encourage them to stand firm on their position rather than backing down, which has often happened during the passage of proposed laws through Australian parliaments.
Keep the irritation factor low: avoid accusing/criticising the wrong politicians/party. Politicians, like anyone else, may become irritated when accused of holding views they do not. If you are not sure of the views of the person or political party you are contacting, either research the matter, ask them, or just inform them of your views and why they should support same.